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Live Forms has a plugable security mechanism and offers a variety of Security Managers. If you use the Live Forms built-in security manager, a tenant admin can create users and roles directly in your Live Forms tenants. See the Manage Users and the Manage Roles for instructions on creating users and roles.

Live Forms also supports two types of LDAP Security Managers that pull users and groups from your external Active Directory or Open LDAP system; a Delegating Security Manager when you are integrating Live Forms with Confluence ; a Database Security Manager that pulls users and groups from your external users database; a SAML Security manager that allows enterprises to take advantage of Internet Single sign On and custom security managers that lets you integrate with a security manager that you build yourself.

On this page: 

Creating Roles

With Live Forms built-in security manager, a tenant admin can create and manage roles directly in a tenant; roles are commonly used in work flows and for digital signatures. See the Manage Roles topic for instructions on creating and managing roles.

With the LDAP Security Manager or Delegating Security Manager, groups are the equivalent of the roles created in tenants that use the built-in security manager. Please refer to the documentation for those security managers for information about creating users and groups (roles).

Creating Users

With Live Forms' built-in security manager, a tenant admin can create and manage users directly in a Live Forms' tenant. See the Manage Users topic for instructions on creating and managing users.

With the LDAP Security Manager or Delegating Security Manager, users and groups (which are equivalent to Live Forms roles) are defined outside of Live Forms.

Using Roles & Users

Security Manager Configuration

Live Forms has a built-in security manager that allows you to create users and roles directly in your Live Forms tenant. Refer to this documentation for more information.

Passwords

Live Forms uses a more secure salted hash strategy for storing hashed user passwords. Salting a hash of passwords makes the password storage better protected from dictionary and brute force attacks.

Live Forms uses a random salt value for each user's password and the salt changes whenever the password changes. In order for proper operation, older unsalted (i.e. bland) passwords are still supported. Passwords for new users and password changes for existing users will result in the creation of salted password hashes. The old passwords in the database (users table) are 28 characters in the hashed form. 

Salted passwords are used in both the in-house and hosted versions of Live Forms.  Here are some features where a salted password is used:  

  • creating a new user
  • creating a tenant 
  • copying a tenant  - (admin gets new style password)
  • changing a user's password 
  • user changing their own password
  • password reset

New passwords are salted SHA-256 hashes. The SHA-2 family of algorithms for password hashing is more secure in the area of vulnerabilities. The total salt + hash size of these new format hashed passwords is 76 chars.  

Access Control for Users/Roles

Access control allows more flexibility when the designer is assigning access to execute forms and flows, view/edit form/flow submissions and view the audit trail of an active flow.  Access can be granted to Live Forms users and/or roles in these three areas. Refer to this Access Control and Shared Items for the details.

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