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What are we going to build?

We're going to see how easy it is to create a company picnic invitation form, add it to a Confluence page and view the results in Confluence or download them to a csv file that can easily be opened in Microsoft Excel.  

On This Page:


Create the Company Picnic Form

Read the general Live Forms documentation on designing forms for a detailed discussion of Live Forms and their features.

Add a new form to a Confluence page

Create a new page in Confluence for your company picnic invitation form. Add a form to the page by selecting the Form menu item. This menu item is available only when the Confluence plugin is correctly installed and configured and you are logged in to Confluence as a user with the appropriate permissions (you must be able to Edit the Confluence page and, if you configured a Form Designer group in the plugin configuration, you must belong to that group). The Add Menu looks like the image below for Confluence Versions 4.x.

Adding a Form to a Confluence Page in Confluence 4.x

If you are using Confluence v5.1, the Add Menu is a choice on the Tools Menu. Click on Tools and select Add Form from the dropdown choices.

The Add Form page will be displayed. You can create a brand new form, create a new form by starting from a template or add an existing form. We'll create a brand new form. Select the Create a new form option, enter a name and click Add.

Design the form


This will launch the Form Designer where you can drag and drop controls, change labels etc. Drag and drop your the desired fields into the form: you can use Text controls for free text answers, Radio controls for a single selection, Checkboxes for multiple selections etc. There are pre-formatted controls for Dates, Money, Phone numbers and you can also create custom patterns for your needs such as Zip Codes or Social Security Numbers.

You can use Business Rules for skip logic, computing totals and many other functions.

Set a Confirmation message

You can use the Form Action wizard to display a custom message when the form is submitted. Click the  Edit Form Properties wizard. Click the Form Action tab and select the 'Display message when users submit your form' action. In the wizard that is displayed, enter your custom message. For now, just enter the text "Thank you for your Company Picnic information. See you there." Click Submit to save the changes to the wizard.

When you click the save and exit icon in the Form Designer the form will be added to your Confluence page.

See the Display Message Form Action documentation for more detailed information including instructions on using dynamic display messages.

Add a Submissions Confluence page

Form submissions can be viewed directly in Confluence. Create a Confluence page and, select the Add Submissions menu item. This menu item is available only when the Confluence plugin is correctly installed and configured and you are logged in to Confluence as a user with the appropriate permissions. The Confluence 4.x Add menu is shown below.

Adding Submissions to a Confluence page

The Add Menu in Confluence v5.1 has changed. Click on the Tools Menu then select Add Submissions from the dropdown choices.

The Add Submissions page displays. Select the Survey form you we created from the dropdown and click "Add". The submissions view will be added to your Confluence page.

Submissions are displayed in a table view. Double click on any submissions to view all of the data. Please refer to Viewing Form Submissions in the Live Forms documentation for a full description of all the features.

Downloading Form Submissions to a CSV file

Click the Download button above the table to generate and download the submissions csv file. Open the file in Excel. Show/hide columns in the spreadsheet if desired.

 

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