Live Forms provides wizards and a Google Connector that support easy direct connectivity with Google Sheets. You'll need a Google account and a Live Forms account.
Each time someone uses and submits your form, a new row is added to your Google sheet.
Let’s look at the most basic and common use case. You have a form and you want to collect your submissions in a Google Sheet.
On This Page:
Step 1 - Obtain the Google Account Access token
If you do not have an access token for your Google Account, perform this one time step.
Follow these steps to obtain your Google Account token.
Login to your Google Account
Cloud customers: https://app.frevvo.com/google/consent
- In-house customers: http://<your frevvo server domain name>/google/consent
Click Allow if you see a screen like the one below (Google often updates their UI so this may differ from what you see).
Copy the access token. Save it to a safe location, you will use it when configuring your forms/flows.
- You must obtain a Google access token for every Google Account you wish to use with your forms/flows. Repeat steps #1-4 above for each Google Account.
- In-house customers with multiple servers must obtain Google Access Tokens for each server / Google Account.
- Google limits the number of access tokens per Google Account. If the token limit is exceeded, older refresh tokens stop working.
- Google may revoke Access Tokens unused for ~6 months. If this happens you must obtain a new new token and update your forms/flows.
Step 2: Create your form.
Create a simple example contact form with a few fields. If you need help creating a form, check out the Quick Demo and Form Designer tutorial videos on our website.
Step 3: Create your Google Spreadsheet
Make sure the column header names match the Name property of each control. You can view the spreadsheet we created for the form above at this link (it’s read-only).
See how the column names are Name, Email, Street, City etc. The Name property of the corresponding control in the form is set to match exactly.
Google sheet column names are not case sensitive. So a column name “First Name” is equivalent to a column named “first name”. Also spaces in the column name are ignored. So “first name” is equivalent to "firstname".
Step 4: Connect your form to your spreadsheet using the Save to Google Sheets wizard.
- Edit your form/flow
- Click the Edit Form/flow Properties icon in the designer(s) toolbar.
- Click on the Document Actions tab, then click the Send Data tab.
- Check Post Submissions to a Google Spreadsheet.
- This launches the Google Sheet Wizard.
- Login using your user id and auth token (from Step 1).
- A Spreadsheet dropdown appears listing all the spreadsheets in your Google account
- Select the Google Sheet from the list.
- Select the worksheet of your Google Sheet from the dropdown.
- That’s it. When the form is submitted, the data will be saved to the selected Google Sheet.
You can perform all the usual operations on the data e.g. see the Graphs Tab in our example sheet and you can see how we have created some sample graphs to analyze our submission data.
"An unknown error has occurred" message
You may see the error message "An unknown error has occurred" when selecting your Google sheet from the dropdown after you log into the wizard with your Google account and access code. To prevent this, set the Share permission for your Google Sheet to private then run the Save to Google Spreadsheet wizard. Change the share permission to public once the wizard is completed. Click here for other reasons this error may occur.