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Searchable Fields are controls in your form/flow used as search criteria for submissions and tasks. It is up to the form/flow designer to designate which controls should be set up as Searchable fields.

Forms/flows can be a work in progess - requirements change over time. What happens if you need to add or delete Searchable fields and you want your previous submissions to reflect your changes?

Frevvoproduct
includes a web app (insight.war) in the tomcat bundle and is embedded in the <frevvo-home>\tomcat\webapps\frevvo.war file.

The war contains a batch process that extracts all the latest submissions from 

Frevvoproduct
and creates Insight Server documents for them. Indexed submission data is stored in <frevvo-home>\data\solr directory and is needed for the
Frevvoproduct
Reports feature and Submission and Task searches.


The batch process can be run for:

  • All tenants
  • A specific tenant
  • An individual form or flow.
Warning
  • Cloud customers must contact frevvo to request a refresh of Searchable fields for your entire tenant.  frevvo will run the Insight Batch job during a time when your users are NOT using
    Frevvoproduct
    .
  • Designers and (owners), Tenant Admins or any designer user given permission to edit forms/flows can Refresh Searchable fields for a specific form/flow. If refreshing production forms or flows, run the job during a time period when the forms or flows are not being used.

 

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