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Searchable Fields are controls in your form/flow used as search criteria for submissions and tasks. It is up to the form/flow designer to designate which controls should be set up as Searchable fields.

Forms/flows can be a work in progess - requirements change over time. What happens if you need to add or delete Searchable fields and you want your previous submissions to reflect your changes?

includes a web app (insight.war) in the tomcat bundle and is embedded in the <frevvo-home>\tomcat\webapps\frevvo.war file.The war that contains a batch process that extracts to extract all the latest submissions from 
and creates create Insight Server documents for them. Indexed submission data is stored in <frevvo-home>\data\solr directory and is needed for the
Reports feature and Submission and Task searches. This web app is embedded in the <frevvo-home>\tomcat\webapps\frevvo.war file in the tomcat bundle.

Searchable fields can be refreshed for:

  • All forms/flows in all tenants or a specific tenant - must be initiated by the frevvo Cloud or customer in-house superuser administrator. Cloud customers must contact frevvo to request a refresh of Searchable fields for your entire tenant.  frevvo will run the Insight Batch job during a time when your users are NOT using
    . frevvo will run the Refresh job during a time when your users are NOT using
  • An individual form or flow - can be initiated by Designers (owners), Tenant Admins or any designer user given permission to edit forms/flows for a
    Cloud or in-house installation. If refreshing production forms or flows, run the job during a time period when the forms or flows are not being used.


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In-house customers can follow these steps to manually Refresh Searchable Fields for all forms/flows in all tenants or a specific tenant. The in-house superuser or the tenant admin can also initiate a refresh for a particular form/flow

Start the Refresh Searchable Fields Process


If you are not interested in data before a certain date, configure the propery   to a date in the YYYY-MM-DD format in the <frevvo-home>\tomcat\conf\ file. The batch will then exclude any submissions before this date.

Admin Initiation of Refresh for a particular form or flow


Additional information, about the Insight Batch Job can be found in the <frevvo-home>\tomcat\logs\insight.log file.