Searchable Fields are controls in your form/flow used as search criteria for submissions and tasks. It is up to the form/flow designer to designate which controls should be set up as Searchable fields.
Forms/flows can be a work in progess - requirements change over time. What happens if you need to add or delete Searchable fields and you want your previous submissions to reflect your changes? includes a web app (insight.war) in the tomcat bundle and is embedded in the <frevvo-home>\tomcat\webapps\frevvo.war file.The war that contains a batch process that extracts to extract all the latest submissions from and creates create Insight Server documents for them. Indexed submission data is stored in <frevvo-home>\data\solr directory and is needed for the Reports feature and Submission and Task searches. This web app is embedded in the <frevvo-home>\tomcat\webapps\frevvo.war file in the tomcat bundle.
Searchable fields can be refreshed for:
- All forms/flows in all tenants or a specific tenant - must be initiated by the frevvo Cloud or customer in-house superuser administrator. Cloud customers must contact frevvo to request a refresh of Searchable fields for your entire tenant. frevvo will run the Insight Batch job during a time when your users are NOT using . frevvo will run the Refresh job during a time when your users are NOT using .
- An individual form or flow - can be initiated by Designers (owners), Tenant Admins or any designer user given permission to edit forms/flows for a Cloud or in-house installation.
In-house customers can follow these steps to manually Refresh Searchable Fields for all forms/flows in all tenants or a specific tenant. The in-house superuser or the tenant admin can also initiate a refresh for a particular form/flow
Start the Refresh Searchable Fields Process
If you are not interested in data before a certain date, configure the propery index.submission.start.date to a date in the YYYY-MM-DD format in the <frevvo-home>\tomcat\conf\frevvo-config.properties file. The batch will then exclude any submissions before this date.
Admin Initiation of Refresh for a particular form or flow
Additional information, about the Insight Batch Job can be found in the <frevvo-home>\tomcat\logs\insight.log file.