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  • You can enter any text you want for in the Subject and Message fields. Clicking on the DEFAULT button, shows "New Task" as the default subject and "You can access your task by clicking <a href="{task.perform.url}">this link</a>" for the default message.
  • Clicking on the down arrow, show a list of templatized fields from your workflow, workflow/special templates provided by
    Frevvoproduct
    and Task Templates that you can use in the body of your email.
  • Type the opening curly brace '{' followed by the control name to enter a field from your workflow as a template. Select an option to enter the control name into the field with the closing curly brace.

Built-in workflow templates

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See the Email Integration topic for information on setting up email notifications for form and workflow submissions. This function uses a similar notification wizard.

The tenant admin can configure the from email address for task notification emails on the admin's Edit Tenant page.

Info

If you are using tomcat, emails sent are tracked in the <frevvo-home>\tomcat\logs\frevvo.log file when the INFO  log level is enabled. In-house customers can search for an entry like "Sending email to <email address> with subject <the subject of your email>. If an error occurs when sending, the message "Could not send email to <email address> with subject <the subject of your email> including the actual exception that caused the problem.

Built-in workflow templates

  • {flow.id} - The unique workflow instance id. This id is unique for each workflow submission.
  • {flow.type.id} - The unique id associated with a given workflow. See Sharing Forms
  • {flow.extid} - Client defined extId passed in the formtype Url parameter.
  • {flow.name} - The name of the workflow.
  • {flow.description} - Description of the workflow. 
  • {flow.activity.id} - The Id of the current workflow step.
  • {flow.activity.name} - The name of the current workflow step
  • {flow.activity.reject.reason} - The reason a workflow step is rejected

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Info

Starting in v9.1.0, "Applications" are known as "Projects." The built-in data names app.id, app.name, and form.application.id will be supported for a limited time but may not be available in a future release. Please update forms and workflows to use the updated data names project.id, project.name, and form.project.id.4

Built-in data templates for forms (form.id, form.name, etc.) may be used in Workflow Step Properties Settings, Messages, and Quick Approval tabs.

See the Email Integration topic for information on setting up email notifications for form and workflow submissions. This function uses a similar notification wizard.

The tenant admin can configure the from email address for task notification emails on the admin's Edit Tenant page.

Info

If you are using tomcat, emails sent are tracked in the <frevvo-home>\tomcat\logs\frevvo.log file when the INFO  log level is enabled. In-house customers can search for an entry like "Sending email to <email address> with subject <the subject of your email>. If an error occurs when sending, the message "Could not send email to <email address> with subject <the subject of your email> including the actual exception that caused the problem.


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